Institutional Representatives Hub
Welcome, Institutional Representatives!
If you’ve been invited to view this page, you are your institution’s Science Atlantic Institutional Representative (IR), the senior representative for Science Atlantic at your institution and one of 18 leaders who determine the direction of the organization.
Science Atlantic is a federally incorporated not-for-profit and registered charity comprising 18 post-secondary institutions. Our mission is to grow and connect the post-secondary science communities in Atlantic Canada to ensure equitable access to high-quality science education and mentorship in this geographically dispersed area. We have an established legacy of community, connection, and collaboration across 10 science divisions, making us the only cross disciplinary academic association in Atlantic Canada.
Our Mission
To grow and connect the
post-secondary science communities in
Atlantic Canada.
Our Vision
Science Atlantic is a committed, member-driven organization that builds collaboration and partnerships to strengthen post-secondary science communities across the Atlantic region
Our Values
Community
Leadership
Responsiveness
Inclusiveness
Sustainability
You can learn more about our Mission, Vision, and Values here.
Membership Benefits
Participation in Science Atlantic brings significant benefits to your Member Institution. Below are some highlights. You can also download the full document to share with your senior administration.
- Student development and recognition
- Cross-institutional collaboration
- Improved communication/relationships
- Streamlined conference support
- Enhanced institutional reputation
Memoranda of Understanding
A Memorandum of Understanding (MOU) between Science Atlantic and its Member Institutions has been created to clarify conference organizing responsibilities. The MOU is signed by a senior administrator at each institution to ensure that organizers are supported in their roles. The link below will take you to a page of all signed Memoranda.
Institutional Representatives Community of Practice
New in 2024, Science Atlantic’s Institutional Representatives Community of Practice is a closed-door space where Deans or equivalent can discuss the topics and challenges that impact them in their leadership roles. Sessions are centered around a topic of interest to all in the room, so that everyone is sharing and gaining knowledge.
Community of Practice sessions are held periodically so that Institutional Reps can connect with, learn from, and support one another to the betterment of all involved. Jennifer Tomes, Dean of Science and Graduate Studies at Mount Allison University and a Science Atlantic Board Director, is the facilitator for this group.
If you have a topic idea, please contact Jennifer Tomes, Dean of Science and Graduate Studies (MtA), or the Science Atlantic Executive Director, Lois Whitehead.
Quick Reference
About Us
About our organization
IR Mailing List
Start group discussions
Member Directory
Search member directory
2023-2028 Strategic Plan
View long-term goals
Our Foundation
Science Atlantic has been advancing post-secondary science education and research in Atlantic Canada for over 60 years; a mission we could not achieve without the help of our leaders!
Click the links to the right to learn more about the foundation and framework of Science Atlantic.
Memoranda of Understanding
A Memorandum of Understanding (MOU) between Science Atlantic and its Member Institutions has been created to clarify conference organizing responsibilities. The MOU is signed by a senior administrator at each institution to ensure that organizers are supported in their roles. The link below will take you to a page of all signed Memoranda.
Materials
Your IR Role
- Attend the Annual Members’ Meeting (November)
- Every 10-15 years, host the Annual Members’ Meeting
- Educate your President and senior administrators about the value of the organization
- Stay up to date on Science Atlantic news and activities
- Assist in recruiting Division Representatives at your institution when vacancies arise
- Host an annual meeting of your institution’s Science Atlantic Division representatives
- Provide financial assistance as possible to faculty and students attending Science Atlantic events
- Provide support to conference organizers as outlined in the MOU
Materials
Find your school's Division reps by selecting your institution in the first dropdown menu in the Directory.
Summary of Conference-Specific Responsibilities
Find your institutional representatives by selecting your institution from the dropdown in the Membership Directory.
You are a key partner in ensuring the success of the conferences held at your institution. To ensure a successful event, please:
- Provide feedback to organizers and assist with any challenges that may arise
- Advocate for campus meeting room spaces, financial services accounts, and other in-kind support from the host institution
- As possible, provide financial support for events hosted on your campus
- Assist in the case of a deficit based on costs that were not included in the approved conference budget
You are a key partner in ensuring the success of the conferences held at your institution. To ensure a successful event, please:
- Provide feedback to organizers and assist with any challenges that may arise
- Advocate for campus meeting room spaces, financial services accounts, and other in-kind support from the host institution
- As possible, provide financial support for events hosted on your campus
- Assist in the case of a deficit based on costs that were not included in the approved conference budget
What's Next?
Thank you for being a Science Atlantic ambassador at your institution! If you have any questions, please reach out to …
