Website Privacy Notice and Consent
Science Atlantic (“Science Atlantic”, “we”, “us”, “our”) is committed to protecting your privacy and ensuring your personal information is handled responsibly. This Privacy Policy (the “Privacy Policy”) explains how we collect, use, store, and disclose your information when you interact with our website (the “Site”).
By accessing and using our Site, you consent to the practices described in this policy. We may update this Privacy Policy from time to time, and the most current version will always be available on our Site.
Minors
This Site is intended only for individuals over the age of majority in the jurisdiction in which they reside. We do not knowingly collect personal information from minors.
Collection of your Information
We only collect information that we believe is necessary for legitimate purposes. This includes:
- Information you provide directly:
- Newsletter sign-ups via Mailchimp (e.g., name, email, affiliation).
- Contact forms or inquiries submitted through our Site (e.g., name, email, organization, message).
- Donations processed via CanadaHelps, which may include name, email, address, and payment details. All payment information is handled securely by CanadaHelps.
- Event registrations via Fourwaves, which is a separate platform promoted via our Site. Science Atlantic does not control Fourwaves’ data collection; users are subject to their privacy policies.
- Information collected automatically:
- Cookies and analytics via Google Analytics, including IP address, browser type, pages visited, and time spent on our Site.
Providing personal information is optional, but choosing not to provide certain information may limit the services we can offer.
Use of your Information
We only collect and use your information for purposes outlined in this Privacy Policy or as required by law. We use this information to:
- Respond to inquiries and provide information about our programs, services, and events.
- Manage newsletter subscriptions and communications.
- Process donations and facilitate event registrations.
- Monitor and analyse our Site traffic to improve user experience.
- Maintain and develop our Site and internal systems.
We do not sell personal information. We may share information with trusted third-party service providers (e.g., Mailchimp, CanadaHelps) who assist in delivering services or managing communications. These providers are contractually required to use your information only for the services they provide and to protect it appropriately.
Third Party Websites and Interactions
Our Site may contain links to external websites or services that are not operated by Science Atlantic. We are not responsible for the content or privacy practices of these third-party sites. We encourage you to review the privacy policies of any external websites you visit before providing personal information.
Mailchimp
We use Mailchimp to manage our newsletter subscriptions. Information shared may include your name, email, and any optional information you provide. You can unsubscribe or request removal at any time.
Mailchimp processes personal information on our behalf and is required to protect it in accordance with their contractual and legal obligations. Your information may be stored or processed outside of Canada and may be subject to the laws of those jurisdictions. For more information, please see Mailchimp’s legal terms.
CanadaHelps
All donations are processed securely through CanadaHelps. This may include your name, email, address, payment details, and any optional message you provide. Payment information is handled securely by CanadaHelps, and Science Atlantic does not store your payment information. For more information, see CanadaHelps privacy policy.
Fourwaves
Conference registrations are handled on separate Fourwaves websites promoted through our Site. Science Atlantic does not control Fourwaves’ data collection practices, and users are subject to Fourwaves’ privacy policies. For more information, see Fourwaves privacy policy.
Google Analytics
We use Google Analytics to monitor and analyse Site usage. Google Analytics gathers information such as IP address, browser type, and pages visited to help improve the Site experience.
For additional information, please refer to Google’s privacy policy. If you’d like to prevent your data from being used by Google Analytics on a per-browser basis, you may want to consider the Google Analytics Opt-out Browser Add-on.
Cookies and Tracking
We use cookies to improve your browsing experience and gather anonymous analytics. Cookies allow us to remember your preferences and analyse our Site usage. You may disable cookies in your browser settings, but some Site features may not function properly.
Updating your Information and Correcting Errors
You have the right to access, correct, or request deletion of your personal information. If your information changes or is inaccurate, please contact us to update it. We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Disclaimer
Information on our Site is published in good faith and for general information only. We do not make any warranties about the completeness, reliability, or accuracy of this information. Any action you take subsequent to reviewing information on our Site is strictly at your own risk and we will not be liable for any losses and damages in connection with the use of our Site. Nothing on this Site constitutes, or is meant to constitute, advice of any kind.
Security
We take reasonable measures to protect your information against unauthorized access, disclosure, or misuse. While no system can be guaranteed completely secure, we maintain administrative, technical, and physical safeguards to protect personal information.
Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will always be posted on our Site with the date of the last revision. We encourage you to review this policy periodically.
Contact
If you have any questions about this Privacy Policy or your personal information, please contact our Executive Director, Lois Whitehead.