Below you will find a comprehensive list of core conference services that are provided by Science Atlantic staff for each annual conference.
Communications
- Advertise conference details (i.e., location, dates, etc.) through various communication channels including scienceatlantic.ca and our newsletters
- Inform Institutional Representatives of upcoming conference locations (conference score card)
- Maintain committee mailing lists to facilitate conference-related discussion and promotion
- Announce award winners on Science Atlantic’s awards page and newsletter
- Post conference photos on Science Atlantic’s Flickr account
Resources and support
- Initial orientation meeting for discipline Committee Chair and conference organizers
- Conference-in-a-Box (CIAB) conference planning guide
Finances
- Contribute funds for Awards (amount varies by conference)
- Review and approve draft budget (reviewed and approved by the Executive Director and Committee Chair)
- If requested and approved, issue float from committee-specific Holding Account (http://scienceatlantic.ca/about/policies/#HAP)
- If requested, collect registration payments through PayPal or Stripe
- Issue award cheques and letters of commendation
- Review final financial report
- Complete post-conference financial reconciliation and transfer of funds
Other
- Survey development and analysis
