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Core Science Atlantic Conference Support

Below you will find a comprehensive list of core conference services that are provided by Science Atlantic staff for each annual conference.

Communications

  • Advertise conference details (i.e., location, dates, etc.) through various communication channels including scienceatlantic.ca and our newsletters 
  • Inform Institutional Representatives of upcoming conference locations (conference score card)
  • Maintain committee mailing lists to facilitate conference-related discussion and promotion
  • Announce award winners on Science Atlantic’s awards page and newsletter
  • Post conference photos on Science Atlantic’s Flickr account

Resources and support

  • Initial orientation meeting for discipline Committee Chair and conference organizers
  • Conference-in-a-Box (CIAB) conference planning guide

Finances

  • Contribute funds for Awards (amount varies by conference)
  • Review and approve draft budget (reviewed and approved by the Executive Director and Committee Chair)
  • If requested and approved, issue float from committee-specific Holding Account (http://scienceatlantic.ca/about/policies/#HAP)
  • If requested, collect registration payments through PayPal or Stripe
  • Issue award cheques and letters of commendation
  • Review final financial report
  • Complete post-conference financial reconciliation and transfer of funds

Other

  • Survey development and analysis