2018 Campus Reps Meetings 2018-04-26T14:32:52+00:00

2018 Campus Reps Meetings

These notes are an ongoing record of topics covered at campuses across the region.

  1. What’s new at Science Atlantic
    1. Strategic Planning: Science Atlantic held a Strategic Planning meeting in November 2017 with the Deans, Committee Chairs and several other stakeholders. Science Atlantic has now struck a Strategic Planning Committee to put the findings into action. Watch for updates via the newsletter starting this fall.
    2. AFRED updates: The third iteration of the Atlantic Facilities and Research Equipment Database (AFRED) has recently been launched which includes several new technical features and a more user-friendly interface (https://www.afred.ca/). Kevin Skanes (kevin@scienceatlantic.ca) has recently joined us as the Business Development Manager for AFRED.

  3. Role of Science Atlantic Representatives
    1. Reps play an important role in mentoring student conference organizers. Reps also have a huge impact on student engagement and attendance at conferences in general. There is often a trickle-down effect of non-existing or inactive reps, with cases in the past that an inactive committee rep resulted in low or no attendance at a conference.
    2. Reps discussed their roles, how their specific committees work and the differences between each undergraduate conference. See some examples below:
      • Psych 2018 has introduced a Grad Blitz (similar to a 3-minute thesis event) where grad students share information about their program with undergraduate students.
      • Jennifer Stamp (Dal), the Psychology Chair, spoke about engaging Psychology Reps outside of student conferences. Reps helped collect primary sourced literature that was easily accessible for teaching undergrads and a joint collection is now available for member use. Jennifer is collecting papers from other fields and encourages reps to send her articles to build out the database.
        Action: if you are interested in this project, Michelle (michelle@scienceatlantc.ca) will connect you to Jennifer.
      • MSCS focuses on the computer programming and math problem solving competitions but is looking to expand further into the research realm to include more students.
      • Aquaculture & Fisheries fundraises through sponsorships from industry; each year, industry is happy to contribute.
      • Biology holds bi-annual committee meetings. Each fall, a 2-day meeting and faculty workshop is held on a specific topic selected by the members.
      • AUGC holds field trips for students and also has great engagement from industry.


  4. Running a Conference on your Campus: Do’s and Don’ts
    • Faculty advisors must be actively involved in any financial and/or legal operations associated with conference, e.g., signing hotel contracts. Students cannot sign contracts on behalf of their university.
    • Your Dean is the Institutional Representative for Science Atlantic on your campus. Be sure to keep them in the loop when hosting a conference, and to seek their help if needed regarding university policies and working with university administrative departments (such as conference services or the financial office).
    • Do not open an external bank account for conferences! Set up an account through the University. Most Deans of Science have an account set up through their office for Science Atlantic conferences. At the larger universities, some departments have administrative staff who have experience in managing conference funds.
    • Learn from other Committee Reps on your campus who have already hosted conferences on your campus.

Contact information: